| ADMINISTRATION TEAM |
Lead: Renée Bang |
| Catalog Production/Distribution |
Lead: Renée Bang |
Catalog Ad & Sponsorship Sales (lead + 1 person)
Promote sales of ad space in catalog; solicit sponsors. |
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| Catalog Proofreader (1 person) |
Lead: Betsy Day
• Sandra Wanstall
• Fawn Michel |
| Database Entry Entry of procured donations; RSVPs; gift certificate and bid sheet production; PowerPoint presentation for Live auction. |
Lead: Renée Bang |
Display Boards (1to 2 people)
Create display boards for intangible auction items. |
Lead:
• Sara Crandell
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| Graphics Design & Production Layout Design logo to support “Global Connections”; Save the Date postcard, invitation, RSVP, catalog cover layout. |
Lead: Bil Hood |
General Volunteer (unlimited)
Be on call to help with odds and ends, as available. |
Chuck Boblenz
Lori Boblenz
Betsy Day
Ruth Bingle
Sherri Moseley-Hord
Janine Fleming
Kate Trent |
Mailings (2 to 4 people)
Assemble mailings for procurement, save-the-date postcards; invitations; catalogs, as available. |
Lead:
• Ruth Bingle
• Mary Prindle
• Sherri Moseley-Hord |
Procurement (4 to 6 people)
Solicit donations from businesses and SLHS community. Help generate and follow up on leads. |
Lead: Renée Bang
• Janine Fleming
• Nikki Norberg
• Tamara Vanderpool
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| Procurement Item Storage (1 person) |
Lead: |
Thank You Committee (2 to 4 people)
Send donor thank yous to all business donors on regular basis and to SLHS community after deadline date. |
Lead:
• Zora Foy
• Ann Donovan
• Chuck Boblenz
• Lori Boblenz
• Betsy Day |
| EVENT TEAM |
Lead: Renée Bang |
Bar (2 people)
Purchase alcohol beverages (wine, beer) before auction day. Record bid numbers on tally sheets, give to cashiers on Auction night. Brockey Center will provide non-alcohol beverages and bartenders at bar. |
Lead:
• Diane Depew
• Karol Rancich
• Deirdre Webb |
Cashiers (lead + 3 people)
Input all sales data from silent and live auctions; secure payment (cash, check, cc). Print guest receipts. Assist guests during check-out process. |
Lead: Renée Bang
• Kimberly Terry
• Susan Hope
• Tamara Vanderpool
• Mark Vanderpool
• Fawn Michel |
Clean-up (lead + 8 to 10 people)
Pack up and remove all SLHS property and rentals immediately after auction, including decorations, supplies, display items, unused alcohol, uncollected merchandise for return to school. Leave location as we found it. |
Lead:
• Kimberly Terry
• Darren Walsh
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Computer Set-up (1to 2 people)
Gather laptops, printers and other equipment ; set up Cashier stations; test AuctionTracker; remove from venue. |
Lead: Fawn Michel
• Jeremy Gonzales |
Decorations (lead; 4 to 6 people)
Working within budget and auction theme, provide overall decorations for space including dining table centerpieces, live and silent auction tables, bar, dessert table, lobby entrance. Set up decorations on auction day. |
Lead: Terry Almario
• Diane Depew
• Diane Haase-Coy
• Eve Valsvig-Gonzales
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Dessert Auction (lead; up to 30 people)
Volunteers to each create/provide a dessert that will serve 10 people (one dessert per dining table). Lead to receive desserts, write display tags, and organize on display table. |
Lead: Hilda Burton
• Zora Foy
• Sara Crandell
• Rosemary Shattuck
• Nikki Norberg
• Diane Depew
• Betsy Day
• Ruth Bingle
• Janine Fleming
• Marci French
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• Chris Mason
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Movers (2 to 4 people)
Transport procurement items from storage (and possibly decorations) to Brockey Center site early Friday, March 12. After auction, coordinate with Clean-up committee for item removal, as required. |
Lead: Harold Webb
•Deirdre Webb
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Raffle (lead)
Coordinate student volunteers who will be selling raffle tickets for 50/50 cash split. Tally $ amount for auctioneer. |
Lead: Jeni Desmond |
Registration (lead + 1 person)
Assemble registration packets week before auction. Coordinate student volunteers who will distribute at auction. |
Lead:
• Eve Valsvig-Gonzales |
Set-up of Silent and Live Tables (6 to 8 people)
Physical set up of silent and live auction tables with items and display boards. Coordinate with Decorations committee. Match bid forms with items. Lay out supply of pens. |
Lead:
• Zora Foy
• Rachel Bigliardi
• Jennifer Lulow
• Fabienne Zwerling
• Kimberly Terry
• Patricia Dunn
• Sandra Wanstall
• Rosemary Shattuck
• Diane Haase-Coy
• Marci French |
Student Volunteers (8 to 10 people)
Responsibilities to include cashier and registration assistance; selling raffle tickets; silent auction closing; live auction running; live auction spotting; guest receipt table delivery, etc. |
Lead:
• Sara Crandell
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